Working with AI in parallel means two tracks at the same time. You do the work that needs your judgement. AI drafts the work that follows a pattern. You then check the AI track and join the two. This post gives you a two-track plan.
Learn these skills in AI at Work (BL-AIW), module 2. See also Business Presentation with Data Visualization (BM-BDV), module 2.
Who This Is For
Executives and managers with full days who use AI one question at a time.
One Track or Two
| One Track: AI as a Search Box | Two Tracks: AI in Parallel | |
|---|---|---|
| How you work | You stop, ask AI, wait and copy. | You give AI a task, then continue your own work. |
| What AI does | Answers one question. | Drafts a full piece: a report, a chart, a summary. |
| What you do | Rewrite the answer. | Check the draft, decide and send. |
Five Steps to Two Tracks
- List your tasks for tomorrow. Mark each one: thinking or pattern.
- Give each pattern task to AI with a short brief: goal, reader, format, sources.
- Start AI first. Then do the thinking tasks yourself.
- Check the AI drafts at fixed times, for example 11 am and 4 pm.
- Keep a list of the briefs that worked. Use them again next week.
Example: A Monthly Sales Review
Mei Ling is a sales executive in Penang. Her monthly review takes one full day.
- Track 1, Mei Ling: she calls three customers about late orders. Only she can do this.
- Track 2, AI: it turns the sales export into three charts and a one-page summary.
- At 4 pm she checks the charts against the export. She corrects one figure.
- The review is ready by 5 pm, not the next afternoon.
What Participants Say
Presentation using AI to create charts in PowerPoint.
Participant, NTT DATA Cardpay
Common Mistakes to Avoid
- Watching AI type. Give it the task, then do your own work.
- No check time. Drafts pile up and nobody reads them.
- Giving AI the thinking tasks. AI drafts; you decide.
Try It This Week
Choose one report you make every week. Brief AI to draft it while you do your calls.
Frequently Asked Questions
Is this multitasking?
No. You do one thing at a time. AI does the other thing.
Which AI tool do I need?
Any work tool your company allows. The course uses Claude, Copilot and ChatGPT.
Next Step
Read the full outline of AI at Work (BL-AIW). See the BL-AIW classes and BM-BDV classes on the Training Calendar.
Related courses: Business Presentation with Data Visualization (BM-BDV). For a group from your company, get a quote for in-house training.
More Work Tips: skill area Personal Effectiveness and tag AI. Read also:
